7 essential casino fundraising steps and pitfalls to understand when you are planning your next casino fundraiser.
In my time involved in the casino party and planning business for many years I’ve heard from my customers some very sad stories of what occurred at their casino fundraising event. I’d like to relay to you the 7 steps you must follow to ensure you have a successful casino fundraiser and choose the best casino party company for your event.
Step 1. The planning committee. This is the most critical aspect of your event’s planning. you must assign a person for each of the requirements for your event. These tasks includes the Law and obtaining the proper permits, locating the venue and catering options for the event, finding sponsors to assist with the costs, finding donations, locating the appropriate casino company and who will handle the money. It’s impossible for a single person to handle all of the above items. Bocoran taiwan The most effective method is to designate a single person accountable for each item then let them do the job, and having them report their progress periodically to the person assigned in charge of the event. You’ll need plenty of time for each task. A suitable timeframe to begin is about 4-6 months prior to the event date.
Step 2. The law and obtaining your township’s permit and fundraiser permission. Always remember that gambling is illegal and playing casino games at your event is gambling. This is crucial because a casino fundraiser is not the same as hosting a car wash to raise funds. Since gambling is prohibited, there are state authorities responsible for stopping gambling that is illegal, so your casino event will fall under an exception to the gambling laws. Let’s consider New Jersey as an example. Its state-run agency ABC (Alcoholic Beverage Control)is accountable for identifying and eliminate illegal gambling. however their handbook does not say illegal gamblingor any exceptions to the gambling laws, it only states that gambling is illegal, and there’s been an instance where one of ABC’s agents attempted to stop a casino fundraiser claiming they were gambling. The issue was resolved prior to the date of the event due to the second point I want you to remember. Even though your casino fundraiser is gambling , and gambling is illegal, you fall within the exceptions to gambling laws in the state statute. It is in New Jersey the state legislature made a law to permit casino gambling and created the Casino Control Commission to oversee the event. They also created a statute to allow casino fundraisers and created the legally-authorized Games of Chance Control Commission to supervise casino fundraising. The main point I would like you to learn from this is for you to make your casino-related fundraiser legal, you should be aware of the law and acquire the necessary permits and township permission that you need for your event. The fact that you’re an 501(c)3 non-profit organization that is already have an auto wash to raise funds doesn’t mean you can have the casino event because it seems like a good idea. So at this point you need to know that it’s recommended to contact your state’s Office of the Attorney General to determine the law for your state regarding an event at a casino.
Step 3. Step 3. Best casino business. The licensing requirements of your state could additionally require the casino to have a license. There have been incidents in New Jersey where a non profit corporation was called a casino party business and neither the parties knew the laws that led to the event being ended and fines. Each state has its own laws but in New Jersey the casino company and all the dealers must be licensed as a casino fundraiser. Therefore, the most important thing is to first find out the requirements on your own by calling the authorities in the state and then call the casinos companies and ask the requirements to conduct a casino fundraiser. A good casino party company will ask you to have a license and be able to email you the required forms for obtaining the license. They should guide you through all aspects to obtaining your license as well as obtaining the township approval. If they do not assist you or explain the rules then they may not understand them and that could be a disaster just waiting to happen.
Step 4. Who is really doing your event? Know that there are casino party firms that promote locally and others that do it nationwide. My experience is that the local companies are the best for you as the national companies may not know the laws applicable to you. The worst part is that the national companies will not take on your event. What they do is call the local companies, get an estimate from them and then add hundreds of dollars to the cost for the privilege of answering your to find out if the local company will be doing your event , and they’ll provide you with a price that is much lower than the national firm. As you look at each firm, you’ll notice certain ones that feature photos of famous actors and revelers having fun in a casino on the front page of their site. You should not be distracted by all the information designed to attract you because it’s not necessary. When you receive price quotes from the casino party companies you could get three or four that are within the same range and 1 or 2 which are higher than the rest. Let’s give an example and suppose you receive quotes for $1000 1100, $1100, $1.2200 and $2000. It’s not clear that 3 quotes were in the same range but one quote was much higher and that is because the very high quote is from a national firm that will not do your event because they are going to call the local company who gave you the lower price initially, then add the extra money to the bill.
Step 5. The tables at the casino. There is a common rule to adhere to which is that you should want approximately 70 percent of you players to have the ability play. You are able to alter this rule, but I would never go below 50 percent able to play. The casino company should advise you about this. They should also stay in constant contact with you in the weeks prior to the event to revise the tables as needed. Let’s say your event had 300 guests, but during the final week, you find that only 200 people will attend. A reliable casino will suggest you reduce table size. A casino that is not reputable will prefer you to stick on the original recommendation because they’ll make more. Simply put, the most effective casino event company will prefer to have the proper number of tables without having too many or too few and shouldn’t make their profits higher than your fundraising needs. Let’s talk about the tables at the casino which will be used at your event. This is my opinion as an authorized dealer, but the top casinos have new equipment which does not come with folding legs or put skirting under the table to conceal the metal legs. Consider why a genuine casino doesn’t have folding metal legs on their tables. A roulette or craps table is extremely heavy with up to 14 people all leaning and shifting their weight onto the table. Perhaps that’s why you shouldn’t have metal folding legs on the table as you do not wish to run the risk that that the table can collapse. I’ll never play roulette or craps at tables with steel folding legs. One thing I would like you to be aware of is that you must have the casino party firm sign an agreement stating they are the only company organizing your event, and will not subcontract to an unrelated company. You should also ask the casino to supply photos of the tables that they will use during the event. It’s acceptable if they display tables on their site, however I’d like to know why a casino does not include photos of the tables on their website. Do not accept the company featuring a photo of the top of the tables with players having fun as it does not show the legs of the table , which I believe is the most important component.
Step 6. Costs from the Casino company, and any suggestions. The casino company will be able to offer suggestions regarding the best tables to play at and the number of each table to have for your event. They’ll follow the general rule that 70% of your guests being able to be able to play, but they should also be in constant contact with you throughout the time leading up to the event and be willing to reduce or add tables in the event of need. Remember that the casino can assist you, but they also want to earn money. A reputable casino can advise you to cut down on the number of tables originally suggested in relation to the number of guests. This will allow them to be a huge aid to you, and yet earn a profit. The Poor casino companies would prefer you to stick in the same plan as they did originally because they’ll earn more. The idea is that If you’re not able to have enough tables, then guests aren’t able to play , meaning that they won’t be able to contribute money to the event, and if there are too many tables they will not be used , and you’re spending more than you should, and you might be in danger loss of funds for the charity as a result. The last point I want to make is that some casino-related companies that conduct fundraising want a percentage of your profits. Don’t hire a business that is looking to take a cut of profits because that is your money. Take a look at the casino business as you would a caterer or DJ. They get paid for their service a flat fee and not a penny more.
Step 7. Who will manage the funds. There is a cardinal rule in a casino fundraising event that you never allow the casino organization to handle the money. Keep in mind there could be thousands of dollars there and you want to remove all temptations and possible charges. A good casino company will advise you how to set up an “bank” and what only your representatives will touch the cash. There are specific aspects of the night where the pit boss at the casino will help get more donations. They can do this by offering chip-specific gifts to guests, if they give more money at each table, but this should only be handled one table at a given time, with one of your representatives standing right next to them.